How To Write A Visit Report

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How to Write Final Year Project Reports

Many students, particularly science and business students, will at the tail end of their studies be required to write a report for their projects.

Project writing is a "must do"  for all students in higher education. It is a process. It starts from understanding your project topic. It then goes on to doing the research (or planning), writing and reading. The next stage is writing various drafts. This is followed by proof-reading and editing. All this should lead to the final write-up of the project.

 Generally, your project report should have the following sections:

1. Preliminaries:      which consists of Title page, Abstract, Table of Contents, List of Tables and Figures as well as Acknowledgement (optional).

2. Main Text:            which include Introduction, Literature Review, Analysis/Methodology, Findings/Results, Discussion and Conclusion.

3. References and Appendices.

 Let's look closely at each of the sections.

 1. Preliminaries

Before you start the main part of your project report, there should be a title page which contains information to identify exactly what the project is. It should include your name and course; the title of the project, the supervisor, the month and year of the final presentation of the project.

A project report should also normally include an abstract and a table-of-contents page. The abstract should give some background information, clearly state the principal purpose of the report, give some information about the methodology used, and state the most important results and the conclusion. In fact, the abstract should summarize what the project is all about. The table of contents should list out page numbers for the main sections, tables and figures of the project report.

 

2. The main text

The main body is made up of several sections and paragraphs of ideas, data and arguments. Each section develops a subdivision of the project report purpose.

The introduction gives background knowledge that supports the reason for writing the project report and an organisation statement. It also states the aim and objectives of the project as well as the statement of the problems to be addressed in the course of carrying out the project, and the scope (limitation) with the significance of the project should be clearly stated in the introduction. It may include a definition of some terms in the context of the report.  In fact, it should introduce the central idea or the main purpose of the project report.

The literature review discusses the history and previous work already done by others in the area of the project study. It should include a review of the literature to provide a background to your report and to attract the reader's attention.

The analysis/methodology section gives details of how the information in the report was obtained. It may give details of the materials and procedures used. This may be shown in the form of tables, graphs or diagrams.

Findings and results give the data that has been collected, while the discussion argues that the results lead to the clearly expressed conclusion. The sections are linked in order to connect the ideas. The purpose of the report must be made clear and the reader must be able to follow its development. As in methodology, this may be shown in the form of tables, graphs or diagrams. The discussion may include any limitations that might cause problems with any claims being made as well as any possible explanations for these results.

The conclusion includes the writer's final points. It should recall the issues raised in the introduction and draw together the points made in the results and discussion and come to a clear conclusion. It should clearly signal to the reader that the report is finished and leave a clear impression that the purpose of the project has been achieved.

 

3. References and Appendices.

The references should list out, in detail, all the materials cited in the main text of the project report. This is usually done in alphabetical order of the authors of the materials, followed by the dates and places the materials were published. The volume number, edition and the pages referenced should be included.

The appendices are the sample outputs (results) of the project. They may be illustrations of the facts stated in the projects. This may be in form of tables, diagrams or graphs.

 

That is it for project reports in tertiary institution. For more on project writing and academic success, visit  Academic Success for Students at www.academictreasure.com.

About the Author

Dr. Ben Mbam has helped thousands of people achieve their academic goals in colleges and universities. He is a seasoned author on many academic matters. He publishes great articles and provides study guides for students at www.academictreasure.com. He is also a powerful adviser on Love, Dating and Relationship.

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how to write a visit report
how to write a visit report
how to write a visit report