Where can I get a template or example of a business report comparing the benefits of two potential offices?
I am trying to persuade my employers to move office and I have want to prepare a report about this in order to convince them. I want it to look professional. Are there any templates or examples you can direct me to?
Thanks
Normally there has to be some imperative 'overriding reason' why a business moves offices .. often this is related to staff level (outgrowing existing building = 'bursting at the seams' and no possibility of expanding at current location .. or the reverse .. staff levels dropping, no prospect of business improving so want to move to lower cost / small offices)
So 'step 1' is identify the 'imperatives' (reasons why)
Next, any employer is going to want to know the 'pay back period'
This assumes :-
a) The overall costs of the new location will be significantly less than the costs of the current location (or, if expanding and allowing for future growth, not significantly higher 'per head of existing staff')
b) The overall costs of moving (lost staff, lost business) can be measured... so payback period calculated
You biggest problem is going to be to estimate (b) .. plainly some staff will refuse to move and will have to be made Redundant (unless the new Office is less than about 15 miles away) and replacements recruited .. depending on the move (towards / away from London) the wages rates in the new area will be higher or lower = again you will have to estimate (plainly, even if the local rates are lower, you can't just reduce existing staff wages UNLESS they are paid a specific amount such as a 'London Allowance' that will no longer apply) - so you will need to base your estimates on Staff turnover (replacement staff will be paid the new rates)
Next you will need to address Business issues - what will be the cost of disruption to the business of making the move ? are you moving towards or away from you customer base - what effect will it have on sales / delivery costs ? will the new location help to gain or cause you to loose customers ?
Then there are the 'one off' costs - actual cost of moving (staff overtime ? transport, replacement fittings etc) .. not to mention things like the cost of terminating your existing lease (or selling the building - which might actually 'make money')
So my recommendation is to use PowerPoint to generate a slide show of 'bullet points' addressing each of the issues .. reasons why first, then financial, then business .. finally 'other' (such as 'quality of life' etc)
Toyota A3 Report Template in Excel
report template
report template
report template
