Writing A Report

writing a report"writing a report"

How to Write a Report: Writing Reports

REPORT WRITING - HOW TO STRUCTURE AND WRITE REPORTS

Writing reports: why write reports, structure in report writing, how to write a report.

Report writing skills are sought after. Knowing how to write reports is useful. The techniques of writing reports are simple.

Report writing is in daily use. Writing reports is involved at school and at work. Students have to write reports. Writing reports is part of a teacher's job. Report writing is routine in the public and civil services. Before a law is passed a select committee writes a report. Business executives write reports.

Employees and students find it difficult to write a report. If they have to write a long report they get confused. Keep your cool ~do not end up as in one of the anecdotes of the Cypriot columnist and teacher the late Orhan Seyfi Ari, about a radio broadcast of a boxing match between Abdi and Bandinelli annoucing the winner as Abdinelli -do not get excited. Learn the techniques of writing reports.The techniques of writing a report are easy to learn. Report writing is not difficult. Writing reports is easy -whether short or long reports.

Here is how to write a report: the techniques of report writing…

In report writing we need to know: What is Report writing… The Object of Writing Reports… How to Write a Report. Then writing a report becomes easy -we can write a report…



What is Report Writing

Report writing begins with being asked to write a report. Reports are almost always asked for, and are documents - short or substantial in size. Writing a report is examining a given problem or issue and suggesting a practical solution.

The Object of Writing Reports

Writing reports is for a purpose. Report writing must not defeat its object. When you are asked to write a report, you are provided information. You are expected to competently analyse that information, draw consistent conclusions, and make sensible and practical recommendations in your report.

Before writing a report you must be clear on your brief. You can not write a report usefully without being sure of its object. In writing reports it helps to also clarify the information provided. Report writing can fail in its object by the assignor assuming that you have some of the needed information. Be absolutely clear of the object of the report, and of the adequacy of the information you have, before writing reports. the object of writing reports is to offer directly related suggestions.

In report writing bear in mind that the assignor may have incomplete information affecting even the object of writing the report. In Britain only after one & a half months of preparations to set up a national lottery to be run by the government was it discovered that in English law it had to be contracted out. You may be told "You should've asked!" Beware, in writing reports.

The object of writing reports is so dependent on relevant information that the Xerox corporation had set up a village for years for its researchers to obtain adequate information before writing reports on the future effects of computer data storage media on use of photo copying machines and paper.

When you are asked to write a report, while do not assume the role of a researcher, do be clear on what is wanted and of the information provided. The object of report writing is to find practical solutions to issues of briefs to write reports on.

How to Write a Report

Having clarified the issue on which you are to write a report, and the information necessary for your writing a report, you need to ensure the essential in report writing: consistency.

For this, use the techniques of writing reports. These are: Preparing to Write Reports... Presentation in Writing a Report.

You cannot write reports consistently without data preparation. Presentation in writing a report helps show its consistency.

Preparing to write reports: If the issue is detailed and you are writing a report that is substantial you may choose to use specialist computer software. Else, this is a must in such report writing: List different data on separate sheets of paper in a ring-binder -to arrange or re-arrange easily and logically as the data for the report you are writing accumulates.

Presentation in writing a report: Report writing techniques of presentation involve: structure, enclosures, index and title.

>>> Structure in report writing:-

1. Begin with a brief summary of the main points of your report. Enable the person who you asked you to write the report, at a glance, to see the gist of it.

... In the first paragraph briefly tell what the report is going to tell. If you are writing a long report, use a separate page.

2. Then, in telling what you said your report was going to tell, keep the detail logical, clear and simple -easy to read…

… If writing a technical report don't clutter it with statistical-data, tables, graphs. If such make a report difficult to read attach them as enclosures or appendices, refer to them. In writing long reports use dividers, colour-tags -too many irritate.

… Do not use jargon in report writing. When writing a report be direct and specific -write a report that is easily to comprehend.

4. End reports as begun. When writing reports, end them, again, with a brief summary of the main points. Tell the report's reader, briefly, what you have told in detail. Write reports with endings that enable every person you write a report for at a glance to see the gist of the report's main points.

>>> Enclosures in writing a report:-

5. When you write a report ensure that each enclosure is clearly marked, easily distinguishable from others attached.

… In writing the report refer to each enclosure as marked.

… Attach the enclosures in the order referred to in the report.

>>> Index in writing reports:-

6. After you write a report add an index -or a 'contents' page.

… Do so after word-processing the report with page numbers.

>>> Title in report writing:-

7. When you write reports you need titles-pages for them.

… The title-page should be the first in the report you write.

… In report writing the title page contains: the title of the report, the date finished writing the report, and the reference number (if any) of the party who asked you to write the report.

These techniques of writing reports ensure easy report writing.

The author has a website at: orhanseyfiari.com

About the Author

The author's favourite site is the Teacher of Teachers

Police Report Writing: Recovering Evidence from a Warrantless Search


writing a report
writing a report
writing a report

Writing An Report

writing an report"writing an report"
If you were an investigator writing a report on a suspect?

If you were an investigator writing a report on a suspect whom you believe to be guilty but for whom the evidence is too weak to go to trial, would you exaggerate or add to the facts in your report? Why or why not?

No, because as much as I trust my instincts, they can be wrong. Padding the case just invalidates it, and a mediocre lawyer could tear it to pieces, ensuring that the suspect got off scott free and ending my career in the process.

Report Writing Week 9 Chapter 8


writing an report
writing an report
writing an report

Writing A Report Sample

writing a report sample"writing a report sample"
I have been asked to write a report about Nike, i need the format?

I almost gothered all the data i need to write a report about Nike, but I never wrote a business report and I dont know how to organize it or where to put the apndx... Can any one please help me to find a sample that include all the contnt :introduction, body, bib, apndx..etc..

thnks all,
hannah
Benna,

Thank u so much..

see

http://www.surrey.ac.uk/Skills/pack/report.html


there is a download sample structure

http://www.surrey.ac.uk/Skills/pack/structure.html



PARTS OF A REPORT

Cover Sheet This should contain some or all of the following: full title of the report; your name; the name of the unit of which the project is a part; the name of the institution; the date.

Title Page Full title of the report. Your name.

Acknowledgements A thank you to the people who helped you.

Contents or Table of Contents

Headings and subheadings used in the report with their page numbers. Remember that each new chapter should begin on a new page.

Use a consistent system in dividing the report into parts. The simplest may be to use chapters for each major part and subdivide these into sections and subsections. 1, 2, 3, etc, can be used as the numbers for each chapter. The sections for chapter 3 (for example) would be 3.1, 3.2, 3.3, and so on. For a further subdivision of a subsection you can use 3.2.1, 3.2.2, and so on.

Example

There are no hard and fast rules about the structure. Compare what follows with his example of a "standard format", and see if you can understand the principals.

1. Theoretical overview (incorporating any necessary literature review)
2. Outline of your methodology
3. Analysis and presentation of your findings
4. Discussion (or summary) and conclusions


Abstract or Summary or Executive Summary or Introduction
This is the overview of the whole report. It should let the reader see, in advance, what is in it. This includes what you set out to do, how reviewing literature focused and narrowed your research, the relation of the methodology you chose to your aims, a summary of your findings and of your analysis of the findings.

Example


BODY

Aims and Purpose or Aims and Objectives

Why did you do the work? What was the problem you were investigating? If you are not including a literature review, mention here the other research which is relevant to your work.

Literature Review: This should help to put your research into a background context and to explain its importance. Include only the books and articles which relate directly to your topic. Remember that you need to be analytical and critical and not just describe the works that you have read.

Example

Methodology

Methodology deals with the methods and principles used in an activity, in this case research. In the methodology chapter you explain the method/s you used for the research and why you thought they were the appropriate ones. You may, for example, be doing mostly documentary research or you may have collected you own data. You should explain the methods of data collection, materials used, subjects interviewed, or places you visited. Give a detailed account of how and when you carried out your research and explain why you used the particular methods which you did use, rather than other methods. Included in this discussion should be an examination of ethical issues.

Example

Results or Findings

What did you find out? Give a clear presentation of your results. Show the essential data and calculations here. You may want to use tables, graphs and figures.

Analysis and Discussion

Interpret your results. What do you make of them? How do they compare with those of others who have done research in this area? The accuracy of your measurements/results should be discussed and any deficiencies in the research design should be mentioned.

Conclusions What do you conclude? You should summarize briefly the main conclusions which you discussed under "Results." Were you able to answer some or all of the questions which you raised in your aims? Do not be tempted to draw conclusions which are not backed up by your evidence. Note any deviation from expected results and any failure to achieve all that you had hoped.

Example

Recommendations Make your recommendations, if required. Positive or negative suggestions for either action or further research.

Appendix You may not need an appendix, or you may need several. If you have used questionnaires, it is usual to include a blank copy in the appendix. You could include data or calculations, not used in the body, that are necessary, or useful, to get the full benefit from your report. There may be maps, drawings, photographs or plans that you want to include. If you have used special equipment, you may want to include information about it.

The plural of an appendix is two or more appendices or appendixes. If an appendix or appendices are needed, design them thoughtfully in a way that your readers will find convenient to use.

Bibliography List all the sources to which you refer in the body of the report. These will be referenced in the body of the text using the Harvard method.

You may also list all the relevant sources you consulted even if you did not quote them.

A more confusing method is sometimes asked for in which you provide two lists of sources, one labelled "References" and the other "Bibliography". If you can avoid doing this, do so.

writing a report sample
writing a report sample
writing a report sample